Competition Guidelines for Digitally Projected Images

Guidelines for Digital Projected Image
Competition entries (DPIs), print copy DPIs
and other DPI presentations

The Competition Code Letter for
Season Sept 2018 to May 2019 is ‘M’ and this letter is used as an example below but the letter will change each season so will need to be replaced when you follow the example.

Please make sure:

1. You meet the deadline to submit your entries: at least the week before the competition*, per
Competition Rule 5.
2. The images are the right way up.
3. They are in .JPEG (or .JPG/.jpg) format (most digital cameras take .JPG images).
4. Image size: The maximum size of the images should be 1400 pixels wide by 1050 pixels high.
Resizing is best done before filling in the ‘Image Title’ Field (see Point 6).
5. Image filenames: these must consist of this Season’s Code Letter, ‘M’, the Competition Code, plus
Your Name and an image number, (1), (2), etc. Competition Codes are 1 to 6 for the six rounds of the
Club Six; NH for Natural History and KO for the Knockout Competition.
To name your image files like this, Right click on the images individually and choose ‘Rename’. For
example, if you are entering two DPIs for the Club Six, Round 1 they will be named M1 Your name
(1) and M1 Your name (2). Filenames for DPIs of print entries (new from Season 2018-19), the
coding is as follows: MM1 to 6 for Monochrome prints, MC1 to 6 for Colour prints. For the Natural
History Competition, MMNH for Monochrome prints, MCNH for Colour prints.
6. Image titles: Right click on the image, then left click on ‘Properties’ at the foot of the drop-down
menu; then left click on the ‘Summary’ tab); type your image title in the Title field. NB. Do not use
commas in the Title field. There is no need to enter your name in the Author field as your name is
part of the Image filename, as in Point 5 above. The exception is for the Knockout Comp when the
Author’s Name is essential. (See also Point 10 below re. the Comments field whilst in this tab).
7. If submitting on a USB Flash drive, the images should be unmistakeable and easy for the
projectionist to find on the drive; the drive itself should carry your name for safe return to you.
8. If you are unable to attend on the Friday prior to the competition night, you may submit earlier by
USB Drive or email.
9. Generally, landscape format is better (in the ratio 4:3). But for the Knockout Competition, portrait
format (ratio 2:3) fills the screen better because each pair of images is projected side-by-side for
comparison and voting so they only have half a screen each, 700 pixels. Thus landscapes are
denied the full 1400 pixels width of the screen, whilst portrait formats can still benefit from the full
height, 1050 pixels. But this in not compulsory, the choice is yours, landscape or portrait.
10. If you don’t want an image to be used in the Club’s Website Gallery, in The Journal or for external
competitions, put “No Publicity” in the Comments field (see Point 6 above).
*Every competition needs preparation and checking, and score-sheets have to be printed in advance.

Last Updated September 2018
Competition Guidelines for Digitally Projected ImagesJohn Skinner